COMMON COUNCIL MINUTES

May 6, 2002

Approved June 3, 2002 

The Common Council of the City of West Lafayette, Indiana met in the Council Chambers at City Hall on May 6, 2002 at the hour of 7:30 p.m.

Mayor Margerum, who presided, called the meeting to order.

Clerk-Treasurer Rhodes called the roll:

PRESENT: COHEN, KEEN, MILLS, O'CALLAGHAN, SATTERLY, SPARBY, WINDLER

ALSO PRESENT: City Attorney Bauman, WWTU Director Darter, Fire Chief Ford, Police Chief Marvin and Parks Superintendent Payne.

The Pledge of Allegiance was repeated.

Mayor Margerum said I would like to take this opportunity to welcome Linda Cohen who will be serving At-Large, and we are delighted to have you Linda. I know that you will be adding a great deal to the Council, so thank you.

Councilor Cohen said thank you.

MINUTES

Councilor Sparby moved to approve the minutes of the March 28, 2002 Pre-Council Meeting and the April 1, 2002 Common Council Meeting as distributed. Motion was seconded by Councilor Satterly and passed viva-voce.

COMMITTEE STANDING REPORTS

Street and Sanitation: Councilor Satterly presented this report.

On the monthly highlights for the West Lafayette Street Department, the construction on the east wing of the new building for the Street Department is complete. The Rose Street Curb and Sidewalk renovation has started. The Street Resurfacing project for 2002 has been let to Milestone Construction. Work will start in late May and will be completed before August 15, 2002 and 3.1 miles of road will be resurfaced. The total cost is $240,000. Ninety-four toters have been passed out to volunteers who will evaluate the possible change to standardized waste carts for the City and the idea of this proposed program is an effort to increase recycling. The City has gone out for a bid for a new 2002 Sanitation Packer equipped with the toter collection tipper. That completes the report for the Sanitation Department.

Planning and Zoning: No report.

Public Safety: Councilor Keen presented this report.

For the month of April, the West Lafayette Fire Department handled 123 calls, which was up slightly over last month, but it was down significantly from last year. As you recall, a year ago we had the civil unrest on the campus at Purdue and I'm happy to say that we didn't have that again this year. In the same month in April, the West Lafayette Police Department handled just over 1,700 calls for service and that was up over last month, too, but again thanks to a quieter April we didn't have nearly the calls that we could have had. So, thank you very much and that completes my report.

Mayor Margerum said thank you and maybe if the Chief would just say a few words about how the Police Station is coming along and where we are in the process.

Police Chief Marvin said Mid-States has started to move onto the construction site. They did come into the parking lot and started removing the curb around the site and they've completed that and hauled that off. That was necessary so that they can have an arborist come in from the Parks Department and evaluate the trees in that lot and decide which trees should be salvaged. Those trees have been marked and they are going to try to move those trees out of the parking lot and save those trees. Later on this week, they will be moving the mobile space unit out of that lot and in the near future, within the next week or so, you should see construction fencing go up and the construction trailers come in and start some real earthwork.

Mayor Margerum said thank you very much. The overflow parking for City Council Meetings or Court will be over in the Jewel/Osco lot and the owners have graciously allowed us to use that for the time being until we can move the trailer out of the parking lot. Thank you.

Police Chief Marvin said thank you.

Councilor Sparby said Madam Mayor, I would just like to add one thing in regards to the Fire Department. I had an instance last month where I had a 911 call by a family member, and I know that it's nothing any of us ever hope that we have to do, but the response we got was extremely quick and the four firemen that showed up were very professional and my family really appreciated all the assistance that they provided until the EMTs were able to get there. They really do a wonderful job.

Councilor O'Callaghan said I might also mention that since our last meeting the firefighters did go to Ground Zero in New York and it was a great report. It was a really nice thing for you guys to do.

Councilor Keen said I think Ron [Fire Chief Ford] is going to have a presentation next month on that.

Fire Chief Ford said I'm not quire ready yet. I'll put a slide package and overhead together and show you the tour.

Mayor Margerum said thank you and thank the firefighters who participated.

Purdue Relations: Councilor Windler presented this report.

First of all, congratulations to all of the new graduates as you head off into your future careers. Many of them are still around waiting on ceremonies. Also, I would like to encourage the residents of West Lafayette to come down and see the Village merchants and the Levee merchants. A lot of times people don't want to come down there because there is a lot of traffic, but traffic is gone for the summer. So, come on down and see what the merchants have to offer. That concludes my report.

Parks and Recreation: Councilor O'Callaghan presented this report.

The Park Board met on April 15 and the first thing of note is that the Arni Cohen Memorial Softball Field will be dedicated on Monday, May 13 at 5:00 p.m. and certainly everyone is welcome to attend the dedication on Monday. Also, construction has started on the Riverside Skating Rink down in Tapawingo Park. Another thing of note is that the Purdue University Landscape Architecture students are working on a master plan for the new Dubois Street Park in University Farm. So, that is another example of the really good relationship between Purdue and the community and it is an exciting project. We had lots of volunteers in April and we certainly thank all of those people who helped in the beautification projects that we had in April. The next Park Board meeting will be May 20 but it will be at Lilly Nature Center at 4:30 p.m.

Mayor Margerum said thank you and if you come to the dedication, everyone will get a nice pin that signifies the dedication of the softball field to Arni. So, we are looking forward to that.

Department of Development: Councilor O'Callaghan presented this report.

The Redevelopment Authority met this afternoon and the Commission will meet on Wednesday to finalize plans for the Research Park and Greenway Trail project. So, that's a real exciting accomplishment, as well.

PERSONNEL: No report.

BUDGET AND FINANCE: No report.

WASTEWATER TREATMENT UTILITY: Councilor Satterly presented this report.

For the month of March, 99.99% of the plant flow was treated. There was a small amount of overflow at the Dehart Street overflow chamber.

REPORT OF APC REPRESENTATIVE: No report.

REPORTS OF SPECIAL COMMITTEES:

PUBLIC RELATIONS:

Mayor Margerum said I do have one announcement to make. Next week is Municipal Government Week and Rebecca Meisenbach has been working with the fourth graders at Happy Hollow and we will be conducting two mock City Council meetings at West Lafayette City Hall on Tuesday, May 14. There will be one at 9:00 and one at 10:30 and students will learn how city government works on a first hand basis by taking various government positions including the Mayor, Clerk-Treasurer, members of the City Council, and Department Heads. Each class is going to propose an ordinance for the mock council to consider during the one-hour council meeting and I, and other City officials, and I hope any of the Council members who can be present that day would let me know and we'll work you into this process also. We will answer questions and help provide guidance for the students and we hope that this event will bring life to some of the things about local government and Indiana history that our fourth graders have been studying. So, I look forward to hearing their ideas and see how well they can conduct a City Council meeting. This Municipal Government Week is taking place throughout Indiana to highlight the functions of city government and encourage citizen participation. So, I hope if any of you would like to come and observe it, we will be glad to have you and I will be calling on some of the Council Members if they are free to come help us with that.

FINANCIAL REPORT:

Councilor Sparby moved that the financial report be approved as distributed. Motion was seconded by Councilor Satterly and passed viva-voce.

UNFINISHED BUSINESS

NEW BUSINESS

Ordinance No. 15-02 An Additional Appropriation (Fire) (Prepared by the Clerk-Treasurer). Councilor Sparby read the ordinance and moved that Ordinance No. 15-02 be passed on first reading and the vote be by roll call. Motion was seconded by Councilor Satterly.

Mayor Margerum said any discussion of that? I thank Eli Lilly for their contribution.

There was no discussion.

Ordinance No. 15-02 passed first reading, 7-0.

Ordinance No. 16-02 An Ordinance To Set Wastewater Treatment Utility Rates (Prepared by the City Attorney). Councilor Sparby read the ordinance and moved that Ordinance No. 16-02 be passed on first reading and the vote be by roll call. Motion was seconded by Councilor Satterly.

Mayor Margerum said I would like at this time to ask Gary Malone, of H. J. Umbaugh, to present the material from which these new rates will be based.

Mr. Malone said each of you should have received the packet that included all of the detailed calculations from our rates study. What I would like to do this evening though is take selected information from that study that tends to summarize the results, and this is part of our annual study of the wastewater rates and charges. First of all, we want to talk a little bit about the income statement that was included in the packet. The income statement shows operating revenues, operating expenses and then the result from that income, which is necessary to repay bonds and to provide for other ongoing capital improvements. What we've noticed is the operating revenues, shown shaded in yellow, actually declined by almost $80,000 between 2000 and 2001. As you recall, the Council in May of 2000 enacted an ordinance that provided for a three percent increase in rates in July of 2000, a five percent increase in rates which became effective in July of 2001, and another five percent increase in rates scheduled to become effective in July of 2002. So rather than a reduction in revenues between 2000 and 2001, we would have expected an increase in revenues during that time period. Operating expenses have grown, as with inflation. In the year 2001, operating expenses were recorded at about $3.1 million. The remaining net revenues, which then are available to repay bonds, actually declined from a little over two million dollars in 2000 to just over one million dollars in 2001. So that is a significant reduction in the net income between calendar years 2000 and 2001. We also reviewed the cash investment balances. Cash investment balances, in total, have continued to increase and at the end of the year 2001, total cash balances were about $6,754,000. But as you recall, many of these cash balances are restricted in use. The bond ordinance, for example, has several covenants and promises that are made to bond holders that limit the use of these monies. So while the total cash balances have increased, so has the amounts restricted by that ordinance. The unrestricted amounts that are available for other types of improvements, that's somewhat discretionary, has actually declined over the last three years. In 2000, the amount of unrestricted funds over and above those minimum requirements amounted to just over $1.9 million. So we still have plenty of funds on hand to satisfy the requirements of the ordinance so the Utility is not in danger of going broke. We were concerned about the changes in revenues so we prepared another schedule that analyzes those changes over the last few years and made a projection as to if those trends continue, what might those revenues be for the year 2000? What we found, for all users, excluding the University, we found a steadily increasing level of revenue. Up through the year 2001 those revenues amounted to about $2.7 million, projected for 2002, and that is right in line because we've had a three percent increase in rates effective in 2002, a five percent increase in rates effective in July of 2001, and in factoring in the additional five percent increase to be effective in July of 2002. What we also discovered was that the revenues from the University have actually declined and they declined significantly just over the last few years. As a matter of fact, in the year 1999 revenues for the University amounted to just under two million dollars. At the present level of flows, we would expect those revenues to be just over $1.1 million. So there's a significant reduction in those revenues. Since the first of the year, the amount of billed flow for the University has declined by about 20 million gallons per month so at one point the University accounted for about 40% of the system's revenues. At the present level of usage, those revenues will drop to the neighborhood of 30% of the system's total revenues. So that is a significant reduction in flow. What that means for our budget is if we look and compare the revenues that we're projecting for this year from what we did a year ago for the year 2002, we see a significant reduction in the revenue estimates. Last year, we had projected that in the year 2002 we would receive about $5.1 million in revenues. Today, we've revised that estimate to an amount just over $1.1 million of revenues. That shortfall, this area shown up here, is primarily the result from a reduction of flow from Purdue, and that's about $900,000 a year in reduced revenues. So what that means, to replace that revenue would require an additional 23% increase in rates and charges over and above the five percent increase in rates and charges that's presently scheduled to become effective in July of this year, simply to replace those revenues. Those revenues have to be applied to a number of costs of the Utility, which we call revenue requirements. As you recall, those costs include operating expenses, the day-to-day costs to operate and maintain the facility, debt service or in other words the principal and interest payments on the $31 million of loans that the Utility has with the State of Indiana, replacement allowances both for replacing equipment that was funded as part of the SRF program and for funding other ongoing levels of capital improvements, and also to complete the funding of debt service reserves required by the State. In total, these requirements are estimated at about $5,869,000 this year, increasing to about $6.2 million next year. That is partially due to inflation, an allowance for inflation and expenses, but it is mostly due to the fact that the full principal and interest payments on the bonds will become effective next year. When we compared the revenues available to cover these costs, we found a significant shortfall. So what we have proposed to the City, and what is reflected in the ordinance, is a 28% increase in user fees effective in July of this year, that's in lieu of the five percent increase that had already been approved by the Council, and an additional 10% increase effective in July of next year. Even with these increases, these revenues are still significantly less than these requirements so the $1.9 million of monies that have been accumulated over and above the minimums required by the bond ordinance will need to be used to continue to offset these shortfalls. That increase is also necessary to maintain what we refer to as coverage. Each time the City goes to the State to request money from the State Revolving Fund to make improvements to the system, the State Revolving Fund requires that the City have rates and charges that are sufficient to cover the payments on the bonds one and a quarter times. That is what we call coverage. With the 28% increase that is proposed, we would expect coverage to be a little over 100% this year instead of the 125% required, increasing to about 118% in the year 2003. Taking into consideration that those rates will only be in effect for half of 2003, if we had those rates in effect for a full year, we would approach the 125% coverage, which would be required by the State the next time to go to the State to fund additional programs. This is a comparison of the rates and charges at various levels of usage for residential ratepayers, ranging from 3,000 gallons per month to 20,000 gallons per month. I'm not sure that there is an average rate there, but most residential households tend to fall in this 5,000 to 7,000 gallons per month range. A bill for 5,000 gallons is presently $14.45. With the rates that are proposed, in July of this year that bill would increase to $18.50. In July of next year it would increase to $20.35 per month. I would be happy to answer any questions you might have.

Mayor Margerum said Councilors, are there any questions that you have or need further explanations?

Councilor Keen said Gary, on your presentation, you're saying that our shortfall is basically from a shortfall in the flow from Purdue? I mean, would that be safe to say that?

Mr. Malone said the lion's share of it is due to the shortfall on Purdue. That's the part that creates the need to go from a five percent increase up to a 28% increase, but you also need to bear in mind that the rates and charges are producing revenues presently that are significantly less than that revenue requirement.

City Attorney Bauman said I think one thing that should be pointed out is that it isn't a shortfall in flow, but it's a change in the billable flow. The flow, there's no indication that it has changed at all. It appears that there is flow that has been billed for that we weren't receiving.

Mr. Malone said and that's an important distinction, because if there is actually a reduction in flow there would be certain operating expenses that would be reduced and that is not the case.

Councilor Keen said I guess my point in bringing that up is a few years ago we had this, if the Council remembers, I call it a windfall from Purdue, all of this billable flow that we hadn't been getting paid for, for some reason, and I'm wondering has that problem been appropriately addressed to where we are not a year from now going to be saying, "Oh, I guess we didn't really need this big increase." Do you see where I am going with this? I mean a couple of years ago we had this big revenue influx because of the mistake that was made somewhere and now they are saying we need a big increase. A year from now, are we going to be going back the other way again? Has whatever has been causing these problems or situations, has that been corrected?

Mr. Malone said my understanding is that the University is presently investigating the situation. I don't know that we have the facts to know for sure the answer, but we've been led to believe and been told that that billable flow data will be about 20 million gallons per month less than what the City has experienced in the past. We're hopeful that that's conservative and we're hopeful that that reduction isn't that much, but at this point in time we have to rely on the information that has been given to us. We have no other way to know the answer.

Councilor Sparby said well, I think one thing that does allow is, you know we've had a lot of lively discussions over the last seven or eight years about sewage rates and one of the things that was implemented when this all started was the annual review. So that if Purdue does come back, let's say in a year, and they are able to determine that there was an error, we will be looking at these rates again next year and the 10% that is due to go in July of 2003 is subject to being reviewed prior to it being implemented. Even though it will be on the books, we still have that option of reducing it, which is what we're doing right now. I mean, we had the five percent and unfortunately we have to adjust it to 28% and I know none of us like doing it. I think we've been very diligent in trying to keep our rates as reasonable as we can, but it's unfortunate.

Mr. Malone said unfortunately the reduction in revenue is so great, it's not prudent to wait to see what happens. I mean, you get yourself in a hole very quickly.

Mayor Margerum said how do we compare with other cities our size in terms of the average bill?

Mr. Malone said I think you will find a wide variety depending upon the community and how aggressive they've been in trying to meet state and federal requirements. But of those communities that are on top of federal and state mandates, the rates in West Lafayette are very, very competitive. I know in Lafayette I checked, and the rates for 5,000 gallons are very similar to what this is proposed to be.

Clerk-Treasurer Rhodes said I think because of the questions that have been raised by the Council Members, it would be useful if Purdue could explain a little bit to us, what meters have what problem, what valves have what problem. We've referred to errors made a couple of years ago and corrected and now there's been another revision. How about backing up and explaining what exactly are we measuring to get to the billable flow and why are we having a $600,000 adjustment on our financials a couple of years ago and now a $900,000 shortfall coming up.

Mr. Wayne Kjonaas [Vice President for Physical Facilities] said you had several issues so I will try to respond and, if not, please follow up with a question. The situation a couple of years ago had no relationship to a meter error. I'm not sure where the story about any meter error came from, none that we're aware of. The problem a couple of years ago was Purdue discovered an error in a spreadsheet used to calculate the water bill and that spreadsheet had been used for several years. So we went back and recalculated the bills and brought that to the City's attention and then promptly paid that amount. I believe the amount is a little over $400,000, was the adjustment made at that time. What we are seeing now, since last fall, has been about a 15% reduction in the water that we pump from our wells to serve our system. We have those meters calibrated twice a year by an outside contractor, to verify their accuracy. There has been no discovery of any error of those meters. Those meters then are the basis for the calculation of our bill that we pay. We pay for all of the water that we pump, less where we take a meter deduction. So, if we pump an extra gallon, unless there is an offsetting meter deduction somewhere, we pay on that extra gallon. One of the issues we are looking at is Purdue and Indiana-American Water are looking at our systems where they are cross-tied, where they are connected together, in approximately 20 different locations. Five of those have an automatic control valve on those to supplement water in their system in an emergency or low pressure and it was intended for those only to come on during an emergency. One of the things that we are looking at together with them is if there had been an inadvertent flow that had developed over a period of time. We don't know whether that's the case or not. We do not have enough time yet to determine whether it is an ongoing trend or not. Our water consumption is very cyclic. It goes up as the seasons change. We have a fair amount of cooling on campus that runs through well water as a cooling source. Where that water goes to a storm sewer, we meter it and take a credit. In many cases though it goes to a combined sewer where we don't meter it and we pay for it. So, if the weather is warm our usage and our billing will go up and when the weather is cooler, it will go down. So I do think there is some degree of uncertainty when you are trying to make these projections over a relatively short period of time, but I do understand the situation that the City is in that they need to make an adjustment to their rates. Certainly the longer we go, two months from now, three months from now, a year from now, we will know a lot more about where the water goes. It may be that we will find the source, but I will say that the ongoing trend at the University is very similar to what is has been for residential users. Our use goes down. We install more efficient devices. Every time there is a rate increase, there is more incentive for us to reduce our usage. We do have a reduced population in our residence halls right now with the renovation that's taking place in Cary Quadrangle, where we've reduced the capacity of Cary East and Cary Northeast is vacant right now because it is under renovation. So, that would have some impact of maybe a million to two million gallons a month, but I do not have a definitive answer for you exactly how much has been reduced and to the total amount, as to why it has been reduced.

Councilor Sparby said you showed us a graph at the Sewer Utility Committee meeting and showed what it was by month last year and then for the first several months this year. Those curves looked fairly parallel and about, what, 20 million gallons less.

Mr. Kjonaas said it would be 20 million gallons less if you compared us to, say, last year, I believe. But if you looked at the average at that period of time, it would not be 20 million gallons. That's why there is a danger in doing a short term comparison, because you have to look at the weather patterns and equipment usage and all those other issues. So, that's why are we 10 million gallons a month lower, 20 million gallons a month lower on an average? We don't know and we won't know. The longer you go, the better the calculation we'll be able to make as to where exactly we are.

Councilor Sparby said what type of things is the University doing in trying to determine what is driving this reduction? I mean, what particular things are you looking at?

Mr. Kjonaas said we're going out and looking at equipment all over campus to see if we've identified someplace where something has changed. So our maintenance people are going out and looking at a piece of equipment to see if we've switched something over from well water cooling to chill water cooling or some major change in equipment operation. We do have a few fairly large units on campus that use a pretty significant amount of water when they're placed in operation, so we want to look at that. We also, as I mentioned, are working with Indiana-American to try to look at our cross-ties because if the water was entering a sewer somewhere, it would see like we would be able to detect that somehow. But, if it is a matter of supplying water to their system, that would be rather difficult to detect. So one of the things we're doing is looking at our records as well as they are looking at their records to try to determine if that's the case. Again, that will probably take a period of time to see if there is any trend, to see if our pumpage has gone down and their pumpage has gone up or just how that is going to play out.

Councilor O'Callaghan said I did go back to our minutes from March of 2000 because I remembered discussing this and it was an incredible 30% increase in the flows then and Mr. Malone encouraged us to not just adjust our rates based on that because we weren't exactly sure if it was going to maintain. So, we didn't quite increase the rates as much as he suggested at that time but at least we maintained some increase, and that was really helpful. In 2001, when Mr. Malone did the annual review, the flow was still high. So I think it really shows that we do need to do the annual review and we do need to not make drastic changes based on changes in flow.

Councilor Keen said I have one more question, but I think I need to direct it to Mike Darter [WWTU Director Darter]. On page 12 of the Umbaugh report it talks about the capital improvement program, and I'm assuming he got these numbers from you or somewhere close to it.

WWTU Director Darter said that's correct.

Councilor Keen said they're showing projected calendar years $800,000 in the capital improvement program for 2002 and $700,000 total for 2003. Can you give us an idea of what projects you are looking for to use those funds?

WWTU Director Darter said that's correct. In 2002, you'll be looking at a forcemain and lift station job for Prophet's Ridge Subdivision. I don't know the exact cost on that, but that will eat the majority of those monies up. Also, some of those monies are allocated for engineering services for future projects or for, in this particular instance, collection system master planning to help us better come up with a capital improvement program for rehabilitation or replacement of sewers in the system that exists now. As far as 2003 goes, I haven't put a lot of thought yet on where that $700,000 will go.

Councilor Keen said I was going to ask you if you had any kind of a budget prepared for either of those years.

WWTU Director Darter said I have the budget for 2002.

Councilor Keen said have you presented that to the Board of Works or do you have a copy of that somewhere?

WWTU Director Darter said yes. Yes, I have that. I would be more than happy to provide that to you.

Mayor Margerum said I might want to point out that there was originally budgeted over a million dollars in those and Mr. Darter reduced that, trying to mitigate a little bit the amount of increase.

WWTU Director Darter said that's correct. That reduction was for future projects such as the Western Interceptor and a digester project that we had envisioned starting and those engineering costs were removed for 2002.

Councilor O'Callaghan said even with the increases suggested by Mr. Malone, the debt service coverage would still only be 102% and 118% in 2002-2003, so we wouldn't be able to get an SRF loan. When are you thinking of needing an SRF loan?

WWTU Director Darter said well, the Western Interceptor project is driven by the 231 project that will go from, generally speaking, South River Road up to State Road 26. That is projected to start in 2004 and so the Utility needs to be ready to have at least one piece of sewer put into the ground underneath that road when it goes underneath the railroad tracks. That's what will drive the Western Interceptor.

Councilor O'Callaghan said so we want to be ready with the debt service coverage of 125% by 2004.

WWTU Director Darter said that would be correct.

Councilor Keen said I guess one of the things I would like to see us do, if that would be at all possible, instead of having such a drastic increase would be to look at how we are going to use that $700,000 in 2003, to see if we could use a little more of that to offset the increases and that sort of thing. I mean, 28% seems quite a bit to me.

WWTU Director Darter said the engineering costs when we do SRF projects are reimbursable costs, but the Utility has to up front that money for those costs to the engineering firm. Then we get reimbursed back those monies. It's estimated at this time that the engineering cost for design of the Western Interceptor go at about $960,000.

Councilor Keen said but that is in 2004.

WWTU Director Darter said it has to be ready in 2004. That means those costs are going to be realized, if the highway project goes in 2004, it will have to be realized in 2003. So we're working diligently with the engineering firms to be able to accomplish that.

Councilor Windler said Madam Mayor, I have two quick questions for Mike. Just to clarify this for those that may not have been watching or following along, we're not in this situation because of an equipment failure on part of the City?

WWTU Director Darter said no, we're not.

Councilor Windler said and we're not in this situation because of a bookmaking problem, or bookkeeping?

WWTU Director Darter said neither one of those, either.

Councilor Windler said thanks.

Mayor Margerum said OK, are there any other questions or comments at this time? I think I would like to again second what Councilor Sparby said, is that if there is a change in that next year we have the projected 10% increase and we will be reviewing this time next year those numbers again. So we would have an opportunity then to make any adjustments that were necessary.

There was no further discussion.

Ordinance No. 16-02 passed first reading, 6-1.

AYE NAY
Cohen Keen
Mills  
O'Callaghan  
Satterly  
Sparby  
Windler  

Resolution No. 12-02 A Resolution Appropriating Funds On Hand Resulting From Payments Of Fees For Lead Based Paint Assessment Training Provided By The Community Development Block Grant (Submitted by Department of Development). Councilor Sparby read the resolution and moved that Resolution No. 12-02 be passed on first and only reading and the vote be by roll call. Motion was seconded by Councilor Satterly.

Mayor Margerum said this is based on some of the federal requirements concerning lead based paint. When houses are purchased and rehabbed by the Community Development Block Grant expenditures, they have to have a lead based paint training and this has been a really serious problem nation-wide. It's not only a requirement but I think important to protect the health of the people who live in the house afterwards, especially children. Is there any discussion or questions?

There was no further discussion.

Resolution No. 12-02 passed first and only reading, 7-0.

Resolution No. 13-02 A Resolution Appropriating Housing Rehabilitation Revolving Loan Funds On Hand Resulting From Repayments Of Loans Previously Made By The West Lafayette Housing Authority (Submitted by Department of Development). Councilor Sparby read the resolution and moved that Resolution No. 13-02 be passed on first and only reading and the vote be by roll call. Motion was seconded by Councilor Satterly.

Mayor Margerum said this is our quarterly transfer.

There was no further discussion.

Resolution No. 13-02 passed first and only reading, 7-0.

Resolution No. 14-02 (Amended) A Resolution Requesting The Transfer Of Funds (Police, EDIT, Fire Pension) (Prepared by the Clerk-Treasurer). Councilor Sparby read the resolution and moved that Resolution No. 14-02 (Amended) be passed on first and only reading and the vote be by roll call.

Mayor Margerum said there is one other item that we would like to ask you to add to this and that is the Engineering Department, from Account No. 1-5-443, Office Equipment, $3,200 to Account No. 1-5-362, Repair Services, $3,200.

Councilor Sparby moved that Resolution No. 14-02 (2nd Amended) be passed and the vote be by roll call. Motion was seconded by Councilor Satterly.

Mayor Margerum said all those in favor of amending the resolution to add the Engineering Department transfer please signify by saying "AYE."

The vote was AYE.

Mayor Margerum said now we are on the resolution as amended twice. The last one was to pay for service work to install the Engineering computers to the new server so that the building permits can be related then to the new server that's in the Development Department and they will all be tied to a single computer. The second was the Police for lights and sirens and intoximeters and in-car video camera and the other Police transfer is to buy out the current copier. The Development is to pay for the contract for Greater Lafayette Progress, Inc. We work with Greater Lafayette Progress on economic development issues and that's what that $15,000 is for. The last is in the Fire Pension Fund to establish firefighter recruit testing accounts. They have advertised for a new firefighter and you ended up with what, 20 or 30 applicants? Maybe you would like to speak to that Ron [Fire Chief Ford].

Fire Chief Ford said yes, we opened up our application process. We had 69 applications picked up. We actually had 40 to take the agility test and I think 30 to take the aptitude test. One of the requirements of the Fire Pension system is that we actually give these tests and I feel that this actually should be funded out of the Fire Pension system and not the Fire Department budget.

Mayor Margerum said are there any questions or comments on the transfers?

Councilor O'Callaghan said what is the timeline on the hire then?

Mayor Margerum said when will you be making a final decision on the new firefighter?

Fire Chief Ford said I would say we are probably at least two months away yet. We still have got interviews to go, those will actually have physicals to go, and then they have to be accepted by the State Fire Pension system.

There was no further discussion.

Resolution No. 14-02 (2nd Amended) passed first and only reading, 7-0.

Resolution No. 15-02 (Amended) A Resolution Appropriating Insurance Recovery Received For Damage To City Property (Police, Fire) (Prepared by the Clerk-Treasurer). Councilor Sparby read the resolution and moved that Resolution No. 15-02 (Amended) be passed on first and only reading and the vote be by roll call. Motion was seconded by Councilor Satterly.

Mayor Margerum said are there any questions?

There was no discussion.

Resolution No. 15-02 (Amended) passed first and only reading, 7-0.

COMMUNICATIONS

Councilor Mills said I'd first just like to thank Chief Marvin for allowing me to go out with a couple of the officers on Grand Prix weekend. It's the first time I had done that. I enjoyed that very much. It was quite an education. It was very good to see the workings of the police force in an up front, first hand view. The second thing is I would like to thank all of the groups at Purdue and the neighborhood associates that participated in Clean Sweep. We organized a group through the Community Issues Committee to clean in West Lafayette. I'll just quickly read the list. We had quite a few fraternities and sororities that took part: Delta Chi, Theta Chi, Sigma Alpha Epsilon, Alpha Gamma Delta, Delta Tau Delta, and Pi Kappa Alpha and then the New Chauncey Neighborhood Association and the Plaza Park Neighborhood Association helped also. We had about 145 people go out on Saturday morning and clean for three hours and I think they all did a very great job and I would like to thank them all.

Mayor Margerum said thank you for organizing it. I think it got to be a little more of a job than you thought it was going to be.

Councilor Mills said a little bit, but it was good.

Mayor Margerum said we had to rouse a few people out of bed...

Councilor Mills said yes, well you did that part.

Mayor Margerum said are there any other communications or citizen's comments?

Councilor Sparby said I would just like remind everybody, regardless of political affiliation, tomorrow is Election Day and please make sure you exercise your right to vote.

Mayor Margerum said I will second that.

CITIZEN COMMENTS

ADJOURNMENT:

There being no further business at this time, Councilor Sparby moved for adjournment. Motion was seconded by Councilor Windler and passed viva-voce. The time being 8:24 p.m.

 

Office of the Clerk-Treasurer Judy Rhodes

 

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