BOARD OF PUBLIC WORKS AND SAFETY MINUTES

October 24, 2000

 

The Board of Public Works and Safety of the City of West Lafayette, Indiana met in regular session in the Board of Works Room at City Hall on October 24, 2000 at 11:00 a.m. Present were Jesse C. Andrew, III and Mayor Sonya L. Margerum, who presided. City Attorney Robert L. Bauman was absent

Minutes

Director Andrew moved to approve the minutes of the October 17, 2000 Board of Works Meeting as submitted. Motion was seconded by Mayor Margerum and the vote was AYE.

Bid: Vehicles - 2001 Pick Up Truck & 2001 SUV - Street Department and Wastewater Treatment Utility

Bidder

Pick Up

SUV

Mike Raisor Ford, Inc.

$23,083 - F250

$26,981 - Explorer

Clerk-Treasurer Rhodes said we have received another bid. We specified that they were to use the State Board of Accounts Bid Form. They have not done so. They have provided a bid bond, but they have not used the form specified. There is no non-collusion affidavit provided. Mayor Margerum said who is that from?

It is a bid from Gary Manes, W. Hare and Son, Inc., Noblesville. They've provided us a response to the request for bid as a quotation response.

Mayor Margerum said we will note that and tentatively not utilize it. If they don't have a non-collusion affidavit and the wrong form, I'd say we just reject it.

Clerk-Treasurer Rhodes said I think the concern will be the absence of the non-collusion affidavit. In past cases we have not read the amount of the bid into the record. We may wish to note for the record the bid appears to be nonconforming. It is up to the Board if you wish to have it read into the record and provide it to the attorney for review.

Director Andrew said if it's nonconforming, don't bother.

Mayor Margerum said then we only have one responsive bid then?

Clerk-Treasurer Rhodes said that appears to be the case.

Street Commissioner Downey recommended that we take them under advisement for a week.

So moved by Director Andrew. Motion was seconded by Mayor Margerum and the vote was AYE.

Salary Increase: Andrea Franklin - Wastewater Treatment Utility

WWTU Director Darter requested approval to increase the salary of Andrea Franklin to reflect an additional $250 for completion of a California State, Sacramento course. Her pay should reflect an additional $9.62 to be retroactive to October 23, 2000. So moved by Director Andrew. Motion was seconded by Mayor Margerum and the vote was AYE.

SRF Payment Request No. 23 - Eagle Valley Inc. - North River Road Interceptor Division II - WWTU

WWTU Director Darter requested the Mayor submit the disbursement request for Eagle Valley Inc. for Division II of the North River Road Interceptor project in the amount of $147,900.00 to SRF for payment. So moved by Director Andrew. Motion seconded by Mayor Margerum and the vote was AYE.

Street Lights: State Street - Engineering

City Engineer Snyder requested the Board approve up to five street lights to be installed along State Street. There are several wooden poles and several old decorative poles along that stretch from the gas station down in front of River Market. They have to move the poles anyway to get them out of the way of the sidewalk. In so doing, we have recommended that they provide us with the decorative, polished aluminum poles. They are a little more expensive rent-wise, in the $22 range.

Mayor Margerum said they will be consistent then.

Director Andrew moved approval for the moving of five street lights in front of River Market and replacing them with polished aluminum poles. Motion was seconded by Mayor Margerum and the vote way AYE.

Contracts: Lawrence Bowers Electric - Electrical Rehab - 515 Robinson St. and 439 N. Salisbury St. - Development

Director Andrew asked the Board to enter into a contract with Lawrence Bowers Electric for electrical rehab at 515 Robinson Street in the amount of $2,017.64 and 439 N. Salisbury Street in the amount of $810.90. It is part of the New Chauncey program. Motion was seconded by Mayor Margerum and the vote was AYE.

Agreement: Ticen Surveying - Survey & Layout Work for State, Roebuck, & Connector Drive - Development

Director Andrew asked the Board to enter into an agreement with Ticen Construction for survey and layout work for State, Roebuck, and the Connector Drive in the amount of $4,000.00. Motion was seconded by Mayor Margerum and the vote was AYE.

Claims

Mayor Margerum moved to approve the claims as submitted in three dockets in the following amounts:

Accounts Payable

$381,355.29

Payroll

$209,703.74

Payroll

$160.00

Motion was seconded by Director Andrew and the vote was AYE.

Adjournment

There being no further business at this time, Director Andrew moved for adjournment. Motion was seconded by Mayor Margerum and the vote was AYE.

Office of the Clerk-TreasurerJudy Rhodes

 

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