BOARD OF PUBLIC WORKS AND SAFETY MINUTES

March 7, 2006

 

 

Approved at the March 15, 2006, Board of Works meeting.

 

 

The Board of Public Works and Safety of the City of West Lafayette, Indiana met in regular session in the Board of Works Room at City Hall on March 7, 2006, at 11:00 a.m.  Present were Janet L. Broyles and Mayor Mills, who presided.  Mr. Satterly was absent.

 

Contract: Greeley and Hansen LLC – Green Meadows Lift Station Improvements – WWTU

Public Works Director Downey said I have the contracts that I presented to the Board two weeks ago for the lift station renovation/rehabilitation of Green Meadows.  Should I bring that back next week, seeing as how Gil is not here and Judy’s not here to attest it?

 

Mayor Mills said Gil’s going to be gone for a couple weeks, actually, on vacation, so we should just do it.

 

Public Works Director Downey said okay.  Then I present it to you for your signatures, provided that you have reviewed it and you agree to it.

 

Ms. Broyles said I move we approve the agreement for engineering services between the City of West Lafayette and Greeley and Hansen.  This is for the Green Meadows Lift Station?

 

Public Works Director Downey said correct.

 

Ms. Broyles said planning, design, and construction services—is there a dollar amount in here somewhere?

 

Public Works Director Downey said the price is probably in the back.  I think it’s $74,000.  I apologize, I should have looked at that before.

 

Ms. Broyles said in the amount of $77,900.  Motion was seconded by Mayor Mills, and the vote was AYE.

 

Sidewalk Closure Request:  J.R. Kelly Company – State and Marsteller – St. Thomas Aquinas – Engineering

City Engineer Buck said I have a couple items.  First is a sidewalk closure request along State Street, beside St. Thomas Aquinas Center.  I’ve got a diagram there, showing how they would propose to close the sidewalk, and they’ve added “Sidewalk Closed” signs on the west side of Marsteller and also to the east, over by Sheetz, at our request.  They do have a State permit.  We would request Board’s approval for their temporary sidewalk closure request, approximately for a week, starting next Monday and ending next Friday.  They are replacing the sidewalk curb ramps along the corner there at Marsteller along State Street for the church.

 

Ms. Broyles said I move that we approve the request from J.R. Kelly for improvements to the sidewalks along St. Thomas Aquinas Church and portions of State and Marsteller Streets on March 13 through the 17th.  Motion was seconded by Mayor Mills, and the vote was AYE.

 

Bid Announcement: Salisbury Street Safety Improvement Project - Engineering

City Engineer Buck said the next item I have is the approval of the plans and specifications for the Salisbury Street Safety Improvements Project, as well as our advertisement and advertising schedule.  Our notice to bidders would be advertised this Friday, the 10th, as well as next Friday, the 17th, and the plans and specifications will be due at 11:00 a.m. for the regular Board of Works meeting on March 28.  I would request Board’s approval.

 

Ms. Broyles said I move that we approve the Notice to Bidders on March 28, 2006, for the Salisbury Street Safety Improvements, and the advertisement and the advertisement schedule.  Bids are let for March 10th and 17th, and due at the Board of Works meeting on March 28.

 

Mayor Mills said I think just add that you approve the plans and specifications.

 

Ms. Broyles said and approve the plans and specifications.

 

The motion was seconded by Mayor Mills, and the vote was AYE.

 

Correction to Agreement: Wastewater Utility Service and Cost Recovery – Arbor Chase – Engineering

City Engineer Buck said the last item I have, I don’t know if Gail [Thayer-Copeland] has anything on the Arbor Chase agreement for sanitary service that was done [February 28, 2006].  We gave you corrected copies.  We incorrectly read the total per lot sewer tap charge.  We would like to correct that.  We had the numbers right, we didn’t add them right. 

 

Mayor Mills said I will just move that we make a correction to the Lot Assessment Totals for the Arbor Chase Agreement for Utility Service.  The new—was it individual numbers or just the total—?

 

City Engineer Buck said the total was $1,080.38.

 

Mayor Mills said this is the new total?  So instead of $1,080.38, the total is actually $1,280.38.  Motion was seconded by Ms. Broyles, and the vote was AYE.

 

City Engineer Buck said I will just mention, too, that we did contact Derrin Sorenson and make him aware of that.  He didn’t have any issues with it.

 

Mayor Mills said thank you.

 

Claims

Mayor Mills moved to approve the claims as submitted in four dockets in the following amounts:

Accounts Payable

$2,022.61

Accounts Payable

$72,492.91

Accounts Payable

$77,534.97

Payroll

$288,126.65

Motion was seconded by Ms. Broyles, and the vote was AYE.

 

Minutes

Ms. Broyles said I move we approve the minutes of the February 28, 2006, Board of Works meeting, with the correction that was just amended.  Motion was seconded by Mayor Mills, and the vote was AYE.

 

Adjournment

There being no further business at this time, Ms. Broyles moved for adjournment.  Motion was seconded by Mayor Mills, and the vote was AYE.

 

Office of the Clerk-Treasurer Judy Rhodes

 

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City of West Lafayette, Indiana
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West Lafayette, Indiana 47906
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