BOARD OF PUBLIC WORKS AND SAFETY MINUTES

December 15, 1998



The Board of Public Works and Safety of the City of West Lafayette, Indiana met in regular session in the Board of Works Room at City Hall on December 15, 1998 at 11:00 a.m. Present were Jesse C. Andrew, III and City Attorney Robert Bauman, who presided. Mayor Sonya L. Margerum was absent.

Minutes: Director Andrew moved to approve the minutes of the December 8, 1998 Board of Works Meeting as corrected. Motion was seconded by City Attorney Bauman and the vote was AYE.

Approval: 1999 City Hall Holiday Schedule

Director Andrew moved to approve the 1999 City Hall Holiday Schedule as presented. Motion was seconded by City Attorney Bauman and the vote was AYE.

Claims:

Director Andrew moved to approve the claims as submitted in one docket in the amount of $ 265,367.61. Motion was seconded by City Attorney Bauman and the vote was AYE.

Quotes: Concrete and Bituminous Materials - Street Department

Clerk-Treasurer Rhodes opened one quote received for concrete for the Street Department.

City Attorney Bauman read aloud the quote for concrete from the following company:

1. Irving Materials, Inc.

Clerk-Treasurer Rhodes opened two quotes received for bituminous materials for the Street Department.

City Attorney Bauman read aloud the itemized quotes for various bituminous materials from the following companies:

1. Keiser & Keiser Contractors, Inc.
2. Milestone Contractors, L.P.

Quote: Morton Community Center Parking Lot Lighting Project - Department of Development

Clerk-Treasurer Rhodes opened three quotes received for the Parking Lot Lighting Project at Morton Community Center.

City Attorney Bauman read the quotes aloud:

1. Thompson Rayman Electric, Inc. $ 3,300.00
2. Griffith Electric, Inc. $ 3,875.00
3. Huston Electric, Inc. $ 4,146.00
4. Twin City Electric $ 3,827.00

Quote: Gravel and Sand - Street and Sanitation Department

Clerk-Treasurer Rhodes opened one quote received for gravel and sand for the Street Department.

City Attorney Bauman read aloud the quote from the following company:

1. Vulcan Materials

Quote: IDACS Computer Workstation - Police Department

Clerk-Treasurer Rhodes opened two quotes received for an IDACS Computer Workstation for the Police Department.

City Attorney Bauman read the quotes aloud:

1. Dell Computer Corporation $ 1,401.00
2. Roeing Corporation $ 2,259.00

Quote: Computer Equipment and Monitors - Department of Development

Clerk-Treasurer Rhodes opened two quotes received for computer equipment and monitors for the Department of Development.

City Attorney Bauman read the quotes aloud:

1. Computers Made Easy $ 5,098.00
2. Micron Electronics $ 3,009.02

Agreement: Lafayette Crisis Center - Clerk-Treasurer

On the recommendation of Clerk-Treasurer Rhodes, Director Andrew moved to enter into an agreement with the Lafayette Crisis Center in the amount of $4,300.00 for services for 1999. Motion was seconded by City Attorney Bauman and the vote was AYE.

Agreement: Archie's Car Wash - Police Department

On the recommendation of Police Chief Marvin, City Attorney Bauman moved to enter into an agreement with Archie's Car Wash in the amount of $1,355.92/quarter for maintenance of the fleet vehicles for 1999. Motion was seconded by City Attorney Bauman and the vote was AYE.

Agreement: Indiana Paging Network - Police Department

On the recommendation of Chief Marvin, Director Andrew moved to enter into a contract with Indiana Paging Network in the amount of $3,163.20 for 1999 to operate and maintain 32 pagers for the Police Department. Motion was seconded by City Attorney Bauman and the vote was AYE.

Purchase Approval: Cushman Scooter - Police Department

On the recommendation of Chief Marvin, Director Andrew moved to approve the purchase of a new Cushman Scooter from Tynan Equipment Co., for the Parking Control Officer in the amount of $14,698.00. The vehicle purchase is funded in the 1999 Police Department budget. Motion was seconded by City Attorney Bauman and the vote was AYE.

Announcement: Park Board Meeting - Parks and Recreation Department

Parks Superintendent Payne announced that the last Park Board Meeting for the year will be on Wednesday, December 16 at 4:30 p.m. at Morton Center.

Agreement: EQUIPAC - Wastewater Treatment Utility

On the recommendation of WWTU Director Darter, Director Andrew moved to enter into a maintenance agreement with EQUIPAC in the amount of $750 for maintenance and support of EQUIPAC software for the WWTU. Motion was seconded by City Attorney Bauman and the vote was AYE.

Agreement: EQUIPAC - Wastewater Treatment Utility

On the recommendation of WWTU Director Darter, Director Andrew moved to enter into a sales and licensing agreement with EQUIPAC for software for the WWTU. Motion was seconded by City Attorney Bauman and the vote was AYE.

Salary Increase: Industrial Certification Pay - Wastewater Treatment Utility

On the recommendation of WWTU Director Darter, Director Andrew moved to approve a $125 Industrial Certification pay increase, for each certification level, for the employees listed below effective with the start of the 1999 pay period. This increase falls within the parameters of the 1999 salary ordinance. Motion was seconded by City Attorney Bauman and the vote was AYE.

Michael Darter Class D $ 500
David Henderson Class A 125
Mark Moore Class D 500
Brad Talley Class A 125
Debra Vetzel Class B 250

Title Change: Victor VanAllen - Wastewater Treatment Utility

On the recommendation of WWTU Director Darter, Director Andrew moved to approve a title change for Victor Van Allen from Collection System Supervisor to Collection System/GIS Supervisor effective with the start of the 1999 pay period with a salary of $1,652.47/biweekly. This increase falls within the parameters of the 1999 salary ordinance. Motion was seconded by City Attorney Bauman and the vote was AYE.

Promotion: Glynis Taylor - Wastewater Treatment Utility

On the recommendation of WWTU Director Darter, Director Andrew moved to approve the promotion of Glynis Taylor to Assistant Laboratory Manager with a salary of $1,195.68/biweekly to be effective with the start of the 1999 pay period. This increase falls within the parameters of the 1999 salary ordinance. Motion was seconded by City Attorney Bauman and the vote was AYE.

Resolution No. BW-7-98 - Authorization of Representative - Wastewater Treatment Utility

On the recommendation of WWTU Director Darter, Director Andrew moved to approve Resolution No. BW-7-98 to authorize Jesse C. Andrew, III to act in the absence of the Mayor to represent and act on behalf of the City of West Lafayette at the preclosing for the Wastewater Treatment Utility and confirm that in all respects, Sonya L. Margerum, Mayor of the City of West Lafayette, be authorized to act as the authorized representative of the community. Motion was seconded by City Attorney Bauman and the vote was AYE.

SRF Payment: Greeley & Hansen - Wastewater Treatment Utility

On the recommendation of WWTU Director Darter, City Attorney Bauman moved that the Board recommend the submission of SRF Payment No. 1 to Greeley and Hansen in the amount of $757,766.00 on behalf of the City of West Lafayette for reimbursement for engineering expenses for the North River Road Interceptor and Lift Station. Motion was seconded by Director Andrew and the vote was AYE.

1999 Capital Improvement Budget - Wastewater Treatment Utility

WWTU Director Darter presented the following detailed amounts for the 1999 Capital Improvement Budget in the total amount of $785,000.

Disconnection Program $ 200,000
Facility Improvements $ 100,000
CS Improvements $ 395,000
Equipment Replacement $ 90,000
TOTAL: $ 785,000

Agreement: Ticen Surveying - Department of Development - Wabash Landing

Director Andrew moved to approve an agreement with Ticen Surveying in the amount of $1,500 for the preliminary plat for Wabash Landing. Motion was seconded by City Attorney Bauman and the vote was AYE.

Adjournment:

There being no further business at this time, Director Andrew moved for adjournment. Motion was seconded by City Attorney Bauman and the vote was AYE.

Office of the Clerk-TreasurerJudy Rhodes

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