BOARD OF PUBLIC WORKS AND SAFETY MINUTES - AMENDED

JANUARY 7, 1997



The Board of Public Works and Safety of the City of West Lafayette, Indiana met in regular session in the Board Room at City Hall on January 7, 1997 at 11:00 a.m. Present were Director of Development Jesse C. Andrew III, City Attorney Robert L. Bauman and Mayor Sonya L. Margerum , who presided.

Minutes:
Clerk-Treasurer Rhodes stated that at yesterday's staff meeting, City Engineer Snyder expressed a desire to have two changes made to the minutes of the December 23, 1996 Board of Works meeting. She said that she had checked the tape and the minutes do reflect the actual wording used at the meeting, so there needs to be a motion to amend the motion made by Director Andrew and the comments made by City Engineer Snyder.

On the recommendation of City Engineer Snyder, Attorney Bauman moved to amend the minutes in the second paragraph of the section titled Interlocal Agreement: State Road 231 Project -Engineering Department as follows:

"Director Andrew moved that the Board certify ratify the signatures on the agreement ...", and

"City Engineer Snyder stated that the City will not relinquish accept for maintenance those pieces of right- of-way ..."

Motion was seconded by Director Andrew and the vote was AYE.

Bid: 1997 City Fuel - Street Department
Clerk-Treasurer Rhodes opened one bid for City Fuel for 1997. Mayor Margerum read the bid aloud:

Heartland Co-op, Inc.
140,000 gallons of Premium No-Lead Gasoline $.848/gallon
6,000 gallons of Premium Diesel R 52 cetane $.775/gallon
4,000 gallons of #1 Diesel Fuel for Blending $.841/gallon

Attorney Bauman moved that the bid be taken under advisement. Motion was seconded by Director Andrew and the vote was AYE.

Quote: Wilshire Street Collector Sewer - Engineering Department
Clerk-Treasurer Rhodes opened two quotes received for a sump effluent collector sewer for the 2900 block of Wilshire Street. Mayor Margerum read the quotes aloud:

1. Rihn Construction, Inc. $8,870.00
2. Wallace Bobcat Services, Inc. $7,383.00

The quotes will be taken under advisement by the Engineering Department.

Quote: Bituminous Materials, Concrete, Sand and Gravel - Street Department
Clerk-Treasurer Rhodes opened two quotes received for bituminous materials. Mayor Margerum read only the names of the companies who submitted quotes as there were several materials quoted.

1. Milestone Contractors, L.P. - quotes for bituminous materials only
2. Keiser & Keiser Contractors, Inc. - quotes for bituminous materials only

There were no quotes received for concrete, sand and gravel. The quotes will be taken under advisement by the Street Department.

Quote: Lawn Mower Equipment- Wastewater Treatment Utility
Clerk-Treasurer Rhodes opened one quote received for lawn mower equipment. Mayor Margerum read the quotes aloud:

UST Corporation: Standard tractor only - $22,800.00
Hydraulic powered broom - $4,487.00

The quote will be taken under advisement by the Wastewater Treatment Utility.

Promotion: John E. Balser - Police Department
At the request of Mayor Margerum, Attorney Bauman moved to approve the promotion of Deputy Chief John E. Balser to Chief of Police effective January 17, 1997 at a pay rate of $1,794.90/bi-weekly. Motion was seconded by Director Andrew and the vote was AYE.

Clarification of Promotion: Daniel Marvin - Police Department
On the recommendation of Deputy Chief Balser, Attorney Bauman moved to amend the promotion of Captain Daniel Marvin to Deputy Chief to be effective January 17, 1997 at a pay rate of $1,599.63. Motion was seconded by Director Andrew and the vote was AYE.

Promotion: Michael D. Francis - Police Department
On the recommendation of Deputy Chief Balser, Attorney Bauman moved to approve the promotion of Lieutenant Michael D. Francis to Captain of Special Services effective January 17, 1997 at a pay rate of $1,538.47/bi-weekly. Motion was seconded by Director Andrew and the vote was AYE.

Promotions: Robert Hainje, William Gallagher, Kevin Flynn - Police Department
On the recommendation of Deputy Chief Balser, Attorney Bauman moved to approve the promotions of Police Officers Second Class Robert Hainje, William Gallagher and Kevin Flynn to Police Officers First Class effective January 3, 1997 at a pay rate of $1,313.24/bi-weekly. Motion was seconded by Director Andrew and the vote was AYE.

Promotion: Randolph Meyers - Police Department
On the recommendation of Deputy Chief Balser, Attorney Bauman moved to approve the promotion of Probationary Officer Randolph Meyers to Police Officer Second Class effective January 2, 1997 at a pay rate of $1,283.41/bi-weekly. Motion was seconded by Director Andrew and the vote was AYE.

Agreement: Indiana Paging Network, Inc. - Police Department
On the recommendation of Deputy Chief Balser, Attorney Bauman moved to approve the 1997 agreement with Indiana Paging Network, Inc. for Police Department pagers in the amount of $3,144.00. Motion was seconded by Director Andrew and the vote was AYE.

Agreement: Advanced Business Equipment - Police Department
On the recommendation of Deputy Chief Balser, Attorney Bauman moved to approve the 1997 agreement with Advanced Business Equipment for copier maintenance in the amount of $1,000.00. Motion was seconded by Director Andrew and the vote was AYE.

Announcement: Parks and Recreation Department
Parks and Recreation Superintendent Payne announced that the Park Board will be meeting on Wednesday, January 15, 1997 at 4:30 PM and the Parks Foundation will be meeting on Thursday, January 16, 1997 at 4:00 PM. Both meetings will be held in the Board of Works room.

Salary Increase: Debra Vetzel - Wastewater Treatment Utility
On the recommendation of Director Darter, Attorney Bauman moved to approve the 1997 salary increase of Debra Vetzel in the amount of $1,000.00, retroactive to November 26, 1996, for an additional $38.46/bi-weekly. Ms. Vetzel received her Operator Class IV Certification from the Indiana Department of Environmental Management. Motion was seconded by Director Andrew and the vote was AYE.

Salary Increase: Don Watters - Wastewater Treatment Utility
On the recommendation of Director Darter, Attorney Bauman moved to approve the 1997 salary increase of Don Watters in the amount of $1,000.00, retroactive to November 26, 1996, for an additional $38.46/bi-weekly. Mr. Watters received his Operator Class III Certification from the Indiana Department of Environmental Management. Motion was seconded by Director Andrew and the vote was AYE.

Purchase Order Approval: Wastewater Treatment Utility
At the request of Director Darter, Attorney Bauman moved to approve the Purchase Order No. 3603 in the amount of $110.00 for employee registration for the IWPCA Construction and Inspection Certification Course. Motion was seconded by Director Andrew and the vote was AYE.

SRF Payment Request: Danis Heavy Equipment - Wastewater Treatment Utility
On the recommendation of Director Darter, Attorney Bauman moved that the Board recommend that the Mayor submit SRF Payment Request No. 59 for payment to Danis Heavy Equipment in the amount of $17,733.00. Motion was seconded by Director Andrew and the vote was AYE.

Promotion: Tony Schutter - Fire Department
On the recommendation of Chief Ford, Attorney Bauman moved to approve the promotion of Firefighter Second Class Tony Schutter to Firefighter First Class effective January 6, 1997 at a pay rate of $1,313.24/bi-weekly. Motion was seconded by Director Andrew and the vote was AYE.

New Employee: Matt Wallace - Engineering Department
On the recommendation of City Engineer Snyder, Director Andrew moved to approve the hiring of Matt Wallace as a part-time intern at a pay rate of $6.00/hour, effective December 30, 1996. Motion was seconded by Director Andrew and the vote was AYE.

Claims:
Attorney Bauman moved to approve claims as presented in three dockets in the following amounts:

Monthly payroll $65,956.66
Payroll $193,522.39
Prewritten $48,958.87

Motion was seconded by Director Andrew and the vote was AYE.

Petition of West Lafayette Regional Sewer District:
Attorney Bauman stated that the West Lafayette Regional Sewer District is petitioning the Indiana Department of Environmental Management to turn over the assets of that entity to the Wastewater Treatment Utility of the City of West Lafayette pursuant to the contract addendum which was entered into on March 21, 1995 and approved by the Board of Works and the Common Council. Attorney Bauman moved that the Board consent to and join in this petition. Motion was seconded by Director Andrew and the vote was AYE.

Agreement: Gambs, Mucker, Bauman and Seeger - Department of Development
Director Andrew moved that the Board enter into an agreement with the Gambs, Mucker, Bauman and Seeger law firm to provide legal services for the year 1997 for the Code Enforcement Department and Inspection and Certification Program at a rate of $120.00 per hour for attorney time and $60.00 per hour for paralegal time. Motion was seconded by Mayor Margerum and the vote was AYE. Attorney Bauman did not vote on this matter.

Mayor Margerum stated that the legal costs for enforcement were about $21,000.00 last year and the settlements and fines accounted for about $31,000.00. The Code was not only enforced, but the legal costs were covered. Attorney Bauman said that the continuing priority of the department is over-occupancy situations.

Adjournment:
There being no further business at this time, Director Andrew moved for adjournment. Motion was seconded by Attorney Bauman and the vote was AYE.


Office of the Clerk-TreasurerJudy Rhodes

 

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